15
th
International Congress on Archives
Hoy
www.wien2004.ica.org
16
been mapped to the work environment of the National Archives of Australia.
could drill down to a more detailed level than is presented here and have different starting points.
Table 2: Mapping organisational goals and functions to standards
National
Archives of
Australia goal or
outcome
National Archives
of Australia
guiding source of
knowledge/ policy
AS ISO 15489.1 -
2002 Records
Management
BSB01 Business Services
(Recordkeeping) Training
Package
Managing the
collection: To
develop the
collection and
increase its
accessibility
CRS System Policy
Statement, CRS
Manual
Transfer, Location
and Lending User
Guide
9.3 Records
capture
9.4 Registration
9.8 Tracking
Control records: Work
required to classify, register
and track records and
information about records
within a business or records
system.
Supporting good
recordkeeping:
To improve
recordkeeping
practices across
the Australian
Government
The DIRKS
Manual: A
Strategic Approach
to Managing
Business
Information
8.4 Design and
implementation
methodology
Prepare a functional
analysis for an
organisation: Processes of
identifying, defining the
boundaries of, and
analysing the function(s),
activities and transactions of
an organisation or business
unit.
Once this mapping is completed to whatever level is relevant to the organisation or specific program, it
can help determine the right mix of curriculum, audience and learning strategies. This kind of mapping
exercise was undertaken by National Archives staff as a prelude to the in-house professional
development program Records Management and Archives Skills Training Program, mentioned above.
Staff mapped their roles to the different levels of the 1997 set of archives and records competencies. It
was a challenging exercise, but as a participant, I can say that it helped link our work to a common
standard which, in turn, helped the course developers tailor the curriculum and strategies.
The combination of sound design and relevant content, derived from mapping roles and functions to
common standards or principles, offers an integrated approach to professional development. This
approach will help to:
·
make sure the design and content suits the purpose and the roles performed within archival
institutions;
·
facilitate review in the event of standards changing; and
·
enable systematic evaluation of expectations and achievements.
Evaluation
Archival institutions (including professional associations) should evaluate the success of professional
development and critically reflect on the program's relevance to organisational goals and values.
77
Business Services Training Australia; National Archives of Australia, Corporate Plan: 2004 to 2006,
Commonwealth of Australia, Canberra, 2004.
78
National Archives of Australia, Corporate Plan.
79
National Archives of Australia, `e-permanence' website. The Transfer, Location and Lending User Guide is a
procedure for internal use by Archives' staff.
80
Standards Australia, AS ISO 154892002 Records Management, Standards Australia International, Sydney,
2002.
81
Business Services Training Australia.
